Wealth Management Assistant - Fremont, OH (full-time, on-site) -
Job Summary -
Serves as administrative assistant for Wealth Management Division which provides trust and investment services to clients throughout the Croghan footprint. Provides Trust Operations (front and back office) assistance and administrative support to the SVP and the entire Wealth Management team.
Essential Job Duties –
- Serves as administrative assistant for the Wealth Management Division and as a back-up for the LPL assistant as needed.
- Performs administrative assistant duties for Wealth Management Division and Directors Trust Committee (DTC) including taking and preparing minutes for the monthly meetings. Prepares and uploads meeting materials to the Directors’ portal.
- Performs administrative assistant duties for Trust Investment Committee (TIC) and Trust Account Review Committee (TARC).
- Tracks the portfolio changes in the TIC committee and maintain the investment models and approved lists.
- Tracks the changes of the Equity Income portfolio and updates the department’s Quantitative modeling program.
- Manages the tracking and reporting of the Regulation 9 reviews through the TARC committee.
- Works with technology to improve efficiencies and recommends technology improvements.
- Updates and maintains investment records, and processes distribution requests.
- Maintains customer files by setting up initial files, transcribing, and creating electronic records, and scanning, organizing, and filing client folders.
- Orders materials, sales literature, and supplies for the division.
- Prepares reports, presentation materials, and seminar materials.
- Drafts and sends client letters and other correspondence.
- Manages inactive files and database.
- Compiles managerial reports for internal management team and directors. Coordinates the monthly staff meeting agenda.
- Maintains and updates the trade order binder.
- Prepares annual & periodic Letters of Direction (LOD) and IRA withdrawal forms.
- Maintains department vacation calendar and meeting room calendars.
- Assembles compliance reports for internal and external auditors and examiners.
- Complies with and maintains working knowledge of applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Completes assigned compliance training essential to job function.
- Assists the Trust Operations duties
- Administers the department balancing function daily:
- Researches out-of-balance conditions and makes necessary corrections.
- Processes bills and daily distributions.
- Examines pending items, pending securities trades, and dividend maps.
- Prepares necessary debits/credits/checks.
- Analyzes cash management system for cash coverage of bills, trades, distributions, transfers, etc.
- Assists in maintaining files on Trust computer network:
- Posts contributions and distributions
- Assists with setting up new securities or the edit of existing securities.
- Releases or deletes fees.
- Process ACH files.
- Administers the department balancing function daily:
Requirements -
- Associates Degree
- 3-5 years of experience in applicable business roles, preferably in Financial Services
- Working knowledge of Microsoft Office products such as Excel, Word, Outlook, and PowerPoint in
order to produce reports, spreadsheets, and presentations. Ability to merge documents and
create mailing lists and fillable PDF forms - Good telephone, oral, and written communication skills
- Ability to work well with all levels of internal management and staff, as well as outside clients
- Possesses good multitasking and organizational skills
- Team player who has a positive attitude, is willing to learn, and enjoys working with a wide variety
of tasks and individuals - Excellent attention to detail and ability to conscientiously follow up to make sure tasks are complete
Equal Opportunity and Affirmative Action Employer, M/F/Disabled/Vet